This Privacy Notice (Notice) explains how Burgeonton Academy Limited (the Training Centre, we, our, us) process the personal data of our learners and prospective learners (which includes learners of our short courses programmes) and your rights in relation to the personal data we hold.
For the purposes of any applicable data protection laws in England and Wales, including from 25 May 2018 the EU General Data Protection Regulation 2016/679 (GDPR), the Training Centre is the data controller of your personal data. The Training Centre has appointed a Data Protection Officer, who can be contacted via email at dpo@burgeontonacademy.co.uk and via post at Burgeonton Academy, Data Protection Officer, Carey Chaplain Office, First Floor, Northwood Road, Broadstair, Kent, CT10 2RZ.
Burgeonton Academy Training Centre collects your personal data from the following sources:
We collect the following categories of personal data:
We may also collect the following special categories of personal data where it is necessary for the purposes set out in this Notice (please also see the section on Special categories of personal data for details about how we process this data):
We will process your personal data either in ways you have consented to, or because it is otherwise necessary for a lawful purpose. We set these out as follows:
In this respect we use your personal data for the following purposes:
As part of this process, we will expect to share your personal data with:
Your personal data will also be processed by the Training Centre where we have your consent. Examples where consent would be sought or given may include where specific services have been requested or applied for from the Training Centre or where the law or some other protocol requires that the Training Centre obtains your consent (for certain marketing or fundraising communications, or participation in certain types of research projects). We will also ask for your consent before we submit your details to the Disclosure and Barring Service if we require evidence of whether you have any criminal convictions (see the section on Criminal convictions below).
Where applicable, consent will always be specific and informed on your part, and the consequences of consenting or not, or of withdrawing consent, will be made clear.
In addition to the above, Burgeonton Academy Training Centre may process types of personal data that the law considers to fall into a special category (such as race, religion, health, sexual life) or criminal records information. This will be under the following circumstances:
You will be asked to provide the Training Centre with details of criminal convictions where your course, or a project you volunteer or are employed to undertake (for example, with the Learner Recruitment and Outreach programme) requires a DBS check. A DBS check will only be conducted under the lawful process provided for by law. We will only use the criminal convictions data for the purpose it was collected and it will only be retained for a limited period (see the section on How long is my personal information retained for?).
The Training Centre will in limited circumstances disclose personal data to third parties, or allow personal data to be stored or handled, in countries outside the European Economic Area. For example, we will transfer data to:
In these circumstances, your personal data will only be transferred on one of the following bases:
We use some personal characteristics for profiling purposes to indicate where an applicant fulfils particular contextual admission criteria as defined by the Training Centre (from time to time) to help widen participation. However, all decisions about admission will ultimately be made by a dedicated Admissions Tutor.
Please note that the above rights are not absolute, and requests may be refused where exceptions apply.
If you have any questions about these rights or how your personal data is used by us, you should contact the Data Protection Officer using the details below:
If you are not satisfied with how your personal data is used by the Training Centre you can make a complaint to the Information Commissioner
After you leave the Training Centre, some learner data (including some personal data) will be retained as a permanent archival record for research and legal purposes. Your data is otherwise retained in accordance with the Training Centre’s.
Please note: if you submit an application for admission to the Training Centre, successfully or otherwise, as a matter of course we will permanently retain a copy of your application. This is in order to research and analyse trends and identify possible improvements in the Training Centre’s admissions process and diversity, as well as its outputs including learner results and careers. This is necessary to ensure appropriate monitoring of the effectiveness of our admissions services, and core educational functions, as a UK Higher Education provider.
Any resulting outcomes or findings that we publish will be statistical and anonymised, and will not identify individuals. If you do object to our retaining your admissions information for these purposes, we will consider such objections alongside available ways to safeguard and minimise personal data that will not prejudice the Training Centre’s core research functions. We will also retain applications to assist our ability to detect fraud. If you have any further questions please contact dpo@burgeontonacademy.co.uk
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